CROWD RELEASE AND CONSENT FORM
UN GLOBAL COMPACT EVENTS
PLEASE READ THIS DOCUMENT CAREFULLY BEFORE ENTERING THE EVENT PREMISES
By entering a UN Global Compact event (the "Event"), you acknowledge and agree to the following terms and conditions:
- NOTICE OF RECORDING
You are entering an area where photography, audio recording, and video recording (collectively, "Recording") may occur. Such Recording may capture your likeness, voice, and actions while at the Event.
- CONSENT AND GRANT OF RIGHTS
2.1 Your entry and presence at the Event constitute your consent to:
a) Be photographed, filmed, and/or otherwise recorded; and
b) The release, publication, exhibition, reproduction, licensing, and use of any Recording of your appearance, voice, and name for any purpose whatsoever in perpetuity in connection with the UN Global Compact and its initiatives.
2.2 You grant the UN Global Compact, its affiliates, licensees, assigns, and sublicensees the following rights:
a) The right to use, reproduce, distribute, exhibit, display, perform, edit, create derivatives of, and otherwise exploit any Recording in any medium now known or hereafter devised, including, but not limited to, websites, social media platforms, news outlets, and advertising materials;
b) The right to combine the Recording with other materials; and
c) The right to sublicense any or all such rights to third parties.
2.3 Specific examples of intended uses include, but are not limited to:
a) Promotional materials for future UN Global Compact events;
b) Educational content related to UN Global Compact initiatives;
c) Social media posts on platforms such as Facebook, Twitter, and LinkedIn;
d) Press releases and news articles about the Event and its outcomes; and
e) Annual reports and other organizational documents.
- WAIVER AND RELEASE
3.1 By entering the Event premises, you waive and release any claims you may have related to the use of Recording of you at the Event, including, without limitation:
a) Any right to inspect or approve the Recording or its use;
b) Any claims for invasion of privacy, violation of the right of publicity, defamation, and copyright infringement;
c) Any claims for compensation related to the use of such Recording; and
d) Any moral rights you may have in the Recording.
3.2 This waiver and release is made in accordance with New York Civil Rights Law §§ 50-51, which prohibit the use of a person's name, portrait, picture, or voice for advertising or trade purposes without their written consent. By entering the Event, you are providing such consent as required by these statutes.
3.3 You acknowledge that this waiver and release is limited to claims that are directly related to the use of the Recording as described in this document and does not extend to any claims arising from negligence or willful misconduct by the UN Global Compact or its representatives.
- RELIANCE ON CONSENT
You understand and agree that all Recording will be done in reliance on the consent and release provided herein.
- INTERNATIONAL USE AND DATA PROTECTION
5.1 You acknowledge that Recordings may be used internationally and consent to the transfer and use of such Recordings outside of the United States, subject to applicable laws.
5.2 With respect to data protection and privacy:
a) The UN Global Compact will process any personal data collected through the Recordings in accordance with its Privacy Policy, available at https://unglobalcompact.org/privacy-policy
b) For individuals subject to the General Data Protection Regulation (GDPR) or other applicable data protection laws, you acknowledge that your consent to the Recording and its use as described herein constitutes a valid legal basis for processing your personal data.
c) You have the right to request access to, rectification of, or erasure of your personal data, subject to certain limitations as provided by applicable law.
- MINORS
6.1 If you are under 18 years of age, you may not enter the Event premises unless accompanied by a parent or legal guardian.
6.2 By allowing a minor under your care to enter the Event premises, you, as the parent or legal guardian:
a) Represent that you have read, understood, and agree to this release on behalf of the minor;
b) Warrant that you have the legal authority to provide such consent; and
c) Agree to indemnify and hold harmless the UN Global Compact from any claims arising from the minor's participation in the Event or the use of Recordings featuring the minor.
- SEVERABILITY
If any provision of this release is held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby, and such provision shall be deemed modified to the minimum extent necessary to make it valid, legal, and enforceable.
- GOVERNING LAW AND DISPUTE RESOLUTION
8.1 This release shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict of laws principles.
8.2 Any dispute arising out of or relating to this release or the Recording shall be resolved as follows:
a) The parties shall first attempt to resolve the dispute through good-faith negotiations.
b) If the dispute cannot be resolved through negotiations within 30 days, it shall be submitted to mediation under the Commercial Mediation Rules of the American Arbitration Association.
c) If mediation is unsuccessful, the dispute shall be resolved by binding arbitration in New York City, New York, in accordance with the Commercial Arbitration Rules of the American Arbitration Association.
- OPT-OUT PROVISION
9.1 If you do not agree to this release, please do not enter the Event premises. If you have concerns or questions, please contact events@unglobalcompact.org before entering.
9.2 If you have entered the Event premises and subsequently wish to opt-out:
a) Immediately notify an Event staff member of your desire to opt-out;
b) You acknowledge that any Recordings made prior to your opt-out may still be used as described in this release.
SUMMARY: By entering the Event, you consent to be recorded and grant the UN Global Compact extensive rights to use such recordings for various purposes. You waive certain related claims, subject to limitations. If you disagree with these terms, do not enter the Event premises or follow the opt-out procedure if already inside. This release complies with New York law and addresses international data protection concerns.